GroupWise Address Books
Distribution Lists/View Group
Membership/Create Personal Groups
A group is a list of users or resources you can
send messages to. Use groups to send a message to several users
or resources by typing the group name in the To, BC, or CC boxes.
There are two types of groups: public
and personal.
A public group is
a list of users created by the system administrator and is available
for use by each GroupWise user. For example, there may be a
public group for the Accounting Department. Each employee in
Accounting is included in the group. Public groups are listed
in the system address book.
A personal group
is a group created by you. For example, if you often send an
appointment to your work group, you can include each co-worker's
address or name and a meeting place (a resource) in a personal
group.
Groups are marked with the 
icon, and are displayed in both the left and right panes of
the open address book.
Creating
a Personal Address Book
- Open the Address Book.
- Select File > New Book.
- Define a name fo rthe new address book.
- Click OK.
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Sharing
a Personal Address Book
- Open the Address Book.
- Follow the steps for Creating a Personal Address
Book.
- Right-click the new/existing address book.
- Select the Sharing tab, and
choose Shared with.
- To change the access rights, highlight the
user and select desired rights.
- Click OK to accept the sharing
of this address book.
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Updating
Personal Contact Information
- Open the Address Book.
- Select a personal address book.
- Doublel-click the Contact you wish to modify.
- Select the specific tab you wish to update.
- Click OK to accept the updated information.
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Viewing
Group Information
1.
In the Main Window, click
 on the toolbar. In the left pane, click the address book
where the group is located. Click + to expand the address book.
OR Click  on the toolbar in an item you are composing.
OR Click the Contacts folder  in the Folder list.
2.
Right-click the group, then
click Details. Groups are marked with the
icon.
3.
Click the Details tab.
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Creating
and Saving a Personal Group
1.
In the Main Window, click
on the toolbar.
2.
Click the personal address
book you want to add this group to.
3.
Click New on the toolbar,
click Group, then click OK.
4.
Type a name for the group.
5.
Type comments, such as a description
of the group.
6.
Click Add to open the Address
Selector dialog box and display the address list.
7.
Click To, CC, or BC, double-click
or Ctrl+click and drag the users and resources for your group.
If the users you want to add are in a different
address book, click the address book on the Look In drop-down
list.
To filter the list of entries by contacts, groups,
or resources, click an option on the 
drop-down list.
8.
To add an entry that is not
in an existing address book, click New Contact, fill in the
information, click OK, then double-click the entry.
9.
Click OK twice to save the
group in the personal address book.
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Save
a Personal Group from the Address Selector
You can also create and save a personal group from
the Address Selector when you are addressing a message or other
item:
1.
In an item view, click on the toolbar.
2.
Double-click contacts to add
them to the right pane.
If the users you want to add are in a different
address book, click the address book on the Look In drop-down
list.
To filter the list of entries by contacts, groups,
or resources, click an option on the
drop-down list.
3.
To add an entry that is not
in an existing address book, click New Contact, fill in the
information, click OK, then double-click the entry.
4.
Click Save Group.
Or
If you want to save the group to a different address
book than the one that is displayed, click the arrow on the
right of Save Group, then select the address book.
5.
Type a name for the group.
6.
Type comments, such as a description
of the group.
7.
Click OK twice.
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Adding
and Removing Contacts from a Personal Group
1.
In the Main Window, click
on the toolbar. In the left pane, click + to expand the
address book the group is located in, then click the name of
the address book.
or
Click on the toolbar in an item you are composing.
2.
Right-click the group, then
click Details.
Groups are marked by the
icon and display in the right and left panes of the Address
Book.
3.
On the Details tab, click
Add to open the Address Selector dialog box and display the
address list.
Click the
drop-down list to filter the list by contacts, groups, or resources.
4.
To add a contact, click the
Look In drop-down list, then click the address book the contact
is in.
5.
Click the Match drop-down
list, then click the way you want to locate the contact (by
first name, last name, or full name).
6.
In the Look For field, type
the contact you want to add.
The address list scrolls to the nearest match.
7.
Double-click the contact in
the list so that it is added to the Selected list.
8.
To delete a contact, click
the name in the Selected list, then click Remove.
9.
Click OK twice to save the
group.
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